Financial Forms – The University of Alabama College of Education

Key Forms

Carmichael Hall Key Control Form

Travel Policy and Procedures

http://accountspayable.ua.edu/travel-policy/

Spending Policy and Procedures

http://accountspayable.ua.edu/spending-policy/

ePa Helpful Links

https://hr.ua.edu/payroll/everest-epa

Graduate Student Forms

https://graduate.ua.edu/test-the-links-200512qw5412th23q65b4996/

Student Payment Form vs. Concur Payment

(https://studentaccounts.ua.edu/payments-to-student-policy/)

Event Forms

College of Education Docusign Forms

Mileage Rate (http://accountspayable.ua.edu/mileage-rates/)

In recognition of recent gasoline price increases, the IRS has announced an increase in the standard mileage rate for 2023. Effective January 1, 2023, the mileage rate paid to persons traveling in privately owned vehicles on official business for the state will be 65.5 cents per mile (up 3 cents from the mid-year rate effective on July 1, 2022). The updated mileage rate is available in Concur and on the Accounts Payable Mileage Rates webpage. When entering mileage in your Concur Expense Report, please ensure you are including the correct Transaction Date in the Mileage Form. For example, if travel occurred in December 2022, please ensure you have entered the correct transaction date in December 2022 in order to properly calculate the mileage.

Standard Mileage Rate: The mileage rate paid to persons traveling in privately owned vehicles on official business for the state. This rate is set by statute to automatically update in accordance with the business mileage rates set by the IRS.

Moving Mileage Rate: The mileage rate that can be reimbursed as a nontaxable moving expense for new employees. This rate is set by the IRS.

Spending Policies

Information and forms on all spending policies is located at http://accountspayable.ua.edu/policies-references/

Miscellaneous Forms

Entertainment Expense Form

Degree Assistance

The Capstone Education Society offers $500 per year (with a max of $100 per person) to staff who are earning degree credit hours at UA. Applications will be taken up until the 1^stday of class with the funds being available on a first-come, first serve basis. In order to be eligible for these funds, the staff member must have fees associated with course enrollment that are not covered by the UA tuition benefit. These funds are taxable.