Below are a few highlights from the University’s policies, please review the entire document before hosting an event.

  • Size and Venue:
    • All events of 100 or more are impermissible, absent special approval of the division’s Vice President.
    • Indoor social events must comply with social distancing requirements; indoor events with more than 50 attendees are impermissible, absent special approval of the division’s Vice President.
    • For permissible events, organizers are encouraged to use the largest available space, and/or a combination of indoor and outdoor spaces and rooms; consider dividing attendees into groups; and/or rotating attendance.
    • Off-campus social events sponsored by, or on behalf of, student organizations are impermissible, absent special approval from the Vice President of Student Life or their designee.
  • All on-campus student organization events, meetings, and programs must be registered through the Office of Student Involvement. Event organizers must prepare plans to limit event attendance upon application for registration of a social event, including sanitation and cleaning plans. This includes, but is not limited to, the inclusion of a complete and exclusive list of planned event attendees.
  • Event organizers must also capture and maintain lists of actual attendees for potential contact tracing/public health use. Organizers must designate someone for this duty
  • Stay Safe Together Event Passport, available through the UA HealthCheck (https://www.ua.edu/healthcheck/), will be encouraged for all events. Regardless of whether the Event Passport is available or used, no entry is to be allowed for symptomatic individuals or those who have been in close contact with someone who tests positive. Primary responsibility for this duty falls on the affected individual.
  • Organizers must comply with modified capacity restrictions to allow for physical distancing, along with masks.
  • Consider an advance registration process so that potential attendees are not turned away after arrival.
  • All food being served must be individual packaged (boxed or bagged breakfast/lunch). No buffets are permitted.
    • Individual drinks must be served when possible. No cups and ice to serve. Please store individual sodas/water/juices in cooler or ice bucket so attendees can just grab their own drink.
    • If you cannot provide individual options (ex. Coffee) one person must be designated to serve the drinks. This person will be required to wear a mask and gloves. If you choose to bring a Keurig and individual kcups, you will still need to designate one person to run the Keurig so that multiple people are not touching it.
  • You are required to designate an individual to greet all your guests outside of the room and asked them to each use hand sanitizer before entering the event
  • All attendees are required to masks at all times except when they are eating and drinking.
  • All attendees should practice social distancing throughout the event and remain 6ft apart.
  • It is the responsibility of the host of the event to enforce all of the above protocols. This is not the responsibility of the College of Education Event Staff.
  • Cleaning requirements:
    • It is the responsibility for the hosting department to clean and sanitize all chairs, tables, and surfaces after the completion of the event.
    • In the event furniture needs a specific cleaner, the appropriate cleaners will be provided by the event staff.